ADMINISTRATIVE OFFICE OF THE COURTS
JOB ANNOUNCEMENT

Official Job Title: JA Capital Inventory Clerk - Procurement Division - (Part-Time 30 Hours/Week) - (County Funded)
  Court Administration
  $15.05 HOUR (County Funded) (PARTTIME) + Benefits
Occupation Code: JA Capital Inventory Clerk
Working Title: JA Capital Inventory Clerk

Salary is non-negotiable.
Description:

This position is responsible for technical and administrative work supporting the daily operations of the Procurement Department of the Administrative Office of the Courts.The essential function of this position within the organization is the accountability of capital items circuit-wide.  The position is responsible for identifying capital equipment items and for maintaining current and accurate records on transactions modifying any capital item.

Work requires the exercise of initiative, independent judgment and discretion when completing administrative and clerical assignments. Supervision is received from the Purchasing Manager who reviews progress and completed work for adherence to county and state guidelines and procedures to ensure compliance.


Working Conditions:
Moderate noise; business office setting.
Physical Demands:
Work involves a significant amount of standing, walking, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.
Qualifications:
  • High School diploma or GED required.
  • One (1) year of experience in inventory control and accountability, capital asset inventory, or inventory related accounting is required.
  • Must possess a valid Florida Drivers License.

KNOWLEDGES, ABILITIES, AND SKILLS:

  • Knowledge of state and county regulations for property accountability. 
  • Knowledge of departmental regulations and procedures for property accountability.
  • Knowledge of basic property inventory control recordkeeping procedures. 
  • Knowledge of physical property inventory procedures. 
  • Knowledge of current data processing requirements for property transactions and controls. 
  • Ability to assist departmental employees in property custody and reporting procedures. 
  • Ability to conduct physical property inventories thoroughly and efficiently. 
  • Ability to apply current regulations and procedures relating to property control and record keeping efficiently. 

Responsibilities:
  • Travel and visit all court locations/offices to scan capital items.
  • Maintain accurate records by location.
  • Indicating moves, transfers, deletion and condition.
  • Properly documents disposal of surplus equipment.
  • Assist with Inventory reconciliation.
  • Prepares final inventory report for signatures and submission.
  • Tag equipment as needed.
  • Report any damaged equipment.
  • Comply with state and county procedures and guidelines.
  • Maintain inventory records for certain commodities.
  • Assist in organizing stock rooms.
  • Assist with scanning/data entry -Share Point, travel log, security equipment repair log.
  • Distribute office supplies.
  • Distributes incoming and outgoing mail: postal and interoffice.
  • Assists staff with issuing purchase orders and processing invoices for payment.
  • Assists with travel related matters.
  • Provides excellent customer service.

Supplemental Questions
Question
Do you have a high school diploma or GED?
Do you have a valid Florida Drivers License?
How many years of inventory control experience do you have?
How many years of inventory related accounting experience do you have?
How did you learn about this vacancy?
Are you currently employed by the Eleventh Judicial Circuit?