Administrative Assistant III (Veterans Treatment Court Intake Specialist) - Circuit Criminal Division (State OPS Funded)

Division: Court Support
Salary: $20.01 HOUR + Benefits
Position Type: FULLTIME
Funding: StateOPS Funded
Hours: 40 hours per week
Occupation Code: Administrative Assistant III
Working Title: Veterans Treatment Court Intake Specialist
The hourly rate will be determined commensurate with the chosen candidate’s qualifications and experience. The position is currently funded until June 30, 2022. Funding for this position beyond June 30, 2022 is subject to approval.


The essential function of this position within the organization is to perform preliminary eligibility screenings for veteran defendants who have been identified as potential participants for Veterans Treatment Court (VTC), and to conduct comprehensive biopsychosocial intake assessments for all Veterans Treatment Court participants once they have officially been accepted into the program. Working relationships will be established with judges, Office of the State Court Administrator, staff of state and local government agencies, treatment professionals, and the public. The position works under the supervision of the Veterans Treatment Court Coordinator and work is reviewed for the achievement of desired results, timeliness, and accomplishment of assigned tasks adhering to established policies and procedures.


This position is eligible for a hybrid remote work/onsite schedule as outlined by existing Circuit policies and procedures.


  • Processes and monitors all incoming referrals to the program.
  • Provides potential participants with an overview of the VTC program and its expectations.
  • Performs preliminary screenings at jail facilities or by appointment to determine program eligibility for potential participants.
  • Conducts comprehensive biopsychosocial intake assessments in a criminal justice environment for all VTC participants.
  • Identifies and explores the risks and needs of the participants.
  • Collects any relevant information pertinent to the treatment needs of the participant.
  • Determines the appropriate level of care for participants.
  • Maintains proper and up-to-date case participant documentation, records and completes all relevant intake paperwork.
  • Provides recommendations to the Court.
  • Participates as an active team member.
  • Maintains effective relationships with treatment providers and referral sources as needed.
  • Communicates with new referral sources about program components.
  • Performs related tasks and duties as required and assigned.


  • Bachelor’s degree from an accredited college or university in the field of psychology, counseling, human/social services or related fields.
  • Three (3) years of experience conducting intakes, assessments, and admissions with a substance abuse/mental health population.

Knowledge, Skills and Abilities (KSAs):

  • Knowledge of the Diagnostic and Statistical Manual of Mental Disorders (DSM-V).
  •  Knowledge of co-occurring mental health and substance use disorders.
  • Understanding of the mental health system and the process of accessing substance abuse treatment in Miami-Dade County.
  • Ability to administer assessment and screening tools, including those that place individuals in tracks based on criminogenic risks and treatment needs.
  • Ability to conduct a clinical interview.
  • Ability to provide crisis intervention if needed.
  • Ability to use independent judgment and discretion concerning confidential information.
  • Proficient in the use of Microsoft Office Suite software programs to include Microsoft Word, Excel, and database applications.
  • Ability to express ideas clearly and concisely, orally and in writing, by applying correct English grammar, spelling, and punctuation.
  • Ability to plan, maintain accurate records, and prepare reports.
  • Ability to organize work, establish priorities and meet deadlines.
  • Ability to establish and maintain effective relationships with the judiciary, personal staff, supervisor, co-workers, court administration, service providers, participants and the public.
  • Ability to work independently as well as in a team setting.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds. Must have the ability and willingness to travel to different locations throughout Miami-Dade County.

Working Conditions

Moderate noise; business office setting.

Supplemental Questions

QDo you have a Bachelor's degree?
QDo you have a Bachelor's degree in psychology, human/social services or mental health counseling?
QHow many years of experience do you have conducting intakes, assessments and processing admissions with substance abuse/mental health population?
QHow many years of experience do you have working with persons with substance abuse and/or mental health disorders?
QDo you have knowledge of military and veteran services?
QDo you have a valid driver’s license?
QDo you have the ability and willingness to travel to different locations throughout Miami-Dade County?
QAre you willing to conduct intake assessments at jail facilities?
QDo you have knowledge of the Diagnostics and Statistical Manual of Mental Disorders (DSM-V)?
QAre you currently employed by the Eleventh Judicial Circuit?
QHow did you learn about this vacancy?