(Temporary) Judicial Assistant

Division: Judiciary
Salary: $13.39 HOUR
Position Type: FULLTIME
Funding: State Funded
Hours: 40 hours per week
Occupation Code: Judicial Assistant - County Court
Working Title: (Temporary) Judicial Assistant
(The salary is non-negotiable.) The successful candidate will be hired at the minimum salary.

Description

This is very responsible work performing a variety of administrative and clerical tasks in managing the office of a County/Circuit Court Judge. Work involves displaying initiative, good judgment, professionalism, neatness, strong organizational skills and work ethic, following-through on different assignments, and ability to multi-task and readily adapt to fast-paced environments. Frequent working contacts are made with Judges, the Clerk of Courts, Administrative Office of the Courts, State Attorney's Office, Public Defender's Office, private attorneys, law clerks, state and local law enforcement, witnesses, bailiffs, criminal justice and social service professionals, news media and the general public. Work is often sensitive and confidential in nature. The Judicial Assistant must observe high standards of conduct. Assignments are coordinated through the Administrative Office of the Courts Human Resources Division and work is performed under the immediate supervision of the assigned judicial officer.

Responsibilities

  • Prepares and manages the judge’s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and scheduling hearing dates.
  • Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; providing instructions to jurors; and coordinating in-house services, such as interpreters.
  • Reviews case files for accuracy, format compliance and completeness before scheduled hearings.
  • Acts as the judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.
  • Screens telephone calls and visitors for the judge’s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, or takes messages.
  • Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; completing data entry, ordering office supplies, maintaining files/records, faxing and/or photocopying.
  • Composes and/or edits correspondences, memoranda, directives, notices, orders, reports, e-mails, and other documents with strict confidentiality.
  • Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers.
  • Researches information on hearing dates for other agencies; and prepares notices of hearings for cases set on the calendar by the judge.
  • Interacts with attorneys and litigants to resolve problems such as scheduling conflicts or other case-related issues.
  • May conduct limited case law research using an electronic database such as LexisNexis.
  • Performs other related work as required.

Qualifications

  • High School diploma or GED.
  • Two (2) years of college or vocational school education in paralegal, secretarial studies, computer operations or a closely related field.
  • Three (3) years of related experience.

KNOWLEDGE, SKILLS and ABILITIES (KSAs):

  • Working knowledge of trial court rules and procedures. 
  • Excellent legal secretary and administrative skills. 
  • Excellent interpersonal skills. 
  • Excellent typing skills. 
  • Thorough knowledge of business English, spelling and punctuation. 
  • Ability to communicate clearly and concisely, orally and in writing. 
  • Ability to work with minimal supervision and recognize and establish work priorities. 
  • Ability to handle sensitive matters with integrity and confidentiality. 
  • Ability to handle individuals who are under stress with courtesy, tact and patience. 
  • Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar. 
  • Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management. 
  • Excellent computer software knowledge: Microsoft Office, Office 365, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Mentis, ECourtesy, Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha. 
  • Ability to be a self-starter and work independently with minimal supervision.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Working Conditions

Moderate noise; business office setting

Supplemental Questions

 
QDo you have a High School diploma or GED?
QDo you have two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field?
QHow many years of related experience do you have?
QAre you proficient in Microsoft Office 365?
QAre you proficient in Microsoft Outlook?
QDo you have experience using Odyssey?
QDo you have experience using E-Filing?
QAre you familiar with eCourtesy?
QHave you utilized the Criminal Justice Information System (CJIS)?
QHave you used Mocha (Extranet)?
QDo you have experience working as a Judicial Assistant?
QAre you currently employed by the Eleventh Judicial Circuit?
QHow did you learn about this vacancy?