Court Program Specialist II (Circuit Civil Case Manager) - Circuit Civil Operations Division (State Funded)

Division: Court Support
Salary: $36,115.32 ANNUAL + Benefits
Position Type: FULLTIME
Funding: State Funded
Hours: 40 hours per week
Occupation Code: Court Program Specialist 2
Working Title: Circuit Civil Case Manager
(Salary is non-negotiable.)


 This is specialized case management work screening civil cases for compliance with administrative orders, legal requirements and necessary documentation. It is a professional and highly responsible position within the Circuit Civil Division involving the use of benchmark case management techniques to promote case progression and disposition.

The position will assist in scheduling and monitoring compliance with requirements for handling civil cases under the Florida Rules of Civil Procedure and established Civil Justice Initiative case management procedures. This position is responsible for assisting with the development of a civil case management system, analyzing caseload data, creating statistical reports and implementing strategies to promptly and efficiently dispose of civil cases.

 The position works under the general direction of the Civil Operations Director.


• Screens civil cases for compliance with civil and local rules and administrative orders to assure completeness and readiness for hearing.
• Provides assistance with case management of judicial caseloads, maintains a database for open cases needing attention, and enter documents in the automated case management system
• Reviews court files where issues arise and prepares files for final hearing.
• Schedules hearings, prepares notices of hearings and maintains courts calendars; attends and monitors court hearings as needed.
• Monitors case processing reports to ensure case events comply with statutory/local practice timelines
• Evaluates the status of case related matters, performs required actions to move the case forward and consult with the Judge to facilitate case progression
• Provides case status information to the court either at hearings or through periodic reports.
• Performs clerical tasks such as preparing orders, documents and forms or creating and maintaining records systems for efficient case management.
• Prepares technical and statistical review of evaluation reports
• Attends, participates and contributes to committee and management meetings
• Performs related administrative functions and other duties as needed.


  • Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field.
  • Three years of professional administrative analytical related experience required.
    • Three years of paralegal experience preferred;
    • Master’s degree may substitute for one year of the required experience;
    • Juris Doctorate degree may substitute for two years of the required experience;
  • Paralegal Certificate highly preferred;

  • The following knowledge, skills and abilities:

    • Knowledge of legal terminology and legal format.
    • Thorough knowledge of legal secretarial practices and procedures.
    • Thorough knowledge of business English, spelling, punctuation, and arithmetic.
    • Thorough knowledge of modern office practices, procedures, equipment and systems.
    • Knowledge of court case management principles.
    • Knowledge of courtroom protocol.
    • Ability to supervise staff.
    • Ability to communicate clearly and concisely, orally and in writing.
    • Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
    • Ability to make routine decisions in accordance with established policies and procedures.
    • Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.
    • Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.
    • Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
    • Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.
    • Ability to maintain confidentiality and discretion concerning case management.
    • Ability to analyze data and case information.
    • Ability to identify problems and make recommendations for improvements.
    • Ability to establish work priorities and meet deadlines.
    • Excellent customer service skills.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Supplemental Questions

QDo you have a Bachelor's Degree?
QDo you have a Paralegal Certificate?
QDo you have a Master's Degree?
QDo you have a Juris Doctorate degree?
QHow many years of analytical administrative experience do you have?
QHow many years of legal case management experience do you have?
QDo you have experience in the Court System?
QHow many years of experience do you have in the Court System?
QAre you currently employed by the Eleventh Judicial Circuit?
QHow did you learn about this vacancy?