Budget Services Manager - Administrative Services Division (State Funded)

Division: Court Administration
Salary: $71,371.00 ANNUAL + Benefits
Position Type: FULLTIME
Funding: State Funded
Hours: 40 hours per week
Occupation Code: Budget Services Manager
Working Title: Budget Services Manager
Salary is non-negotiable.

Description

This is an advanced professional administrative position responsible for coordinating, monitoring, and controlling the approved operating and capital budgets for the Administrative Office of the Courts (AOC), Eleventh Judicial Circuit.

Responsibilities of this position includes interaction with program directors and administrative staff as well as a detailed familiarity with various programs of the Eleventh Judicial Circuit, local County requirements and programs, local, state, and federal mandated reports, information systems and software applications. This individual will be responsible for supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing work, approving leave, and taking corrective action as appropriate.

The Budget Services Manager is responsible for evaluating, projecting and forecasting departmental budgetary and financial activity including analysis of variances related to the budget.  Financial analysis, policy research, and statistical work on budgetary, financial, and management policy issues are conducted routinely.

This position supervises Due Process, Accounts Payable, and Accounts Receivable for both the County and State and is responsible for supervising staff to review invoice deliverables prior to authorization for payments and ensure invoice discrepancies are resolved. Also, the supervisor is responsible for escalated customer service issues and overpayments. Performs related work as required.

Work is performed under the general supervision of the circuit's Chief Financial Officer who reviews work through observation, review of reports of operations, and personal conferences for attainment of desired program results and division goals.

Responsibilities

  • Supervises Due Process, Accounts Payable, and Accounts Receivable for both the state and county. This position also supervises the staff that performs these functions.
  • Prepares budgetary changes in the operating and non-operating budget for all court divisions. Complies with budget amendments and adjustments. Recommends procedural changes in the preparation of the operating budget before implementation.
  • Executes complex internal management analysis projects, audits, and studies.
  • Works on collecting, analyzing, and summarizing data into professional work product including observations and recommendations
  • Conducts complex financial analysis, policy research, and statistical work on budgetary, financial and management policy issues.
  • Supervises, trains, and motivates subordinate employees. Facilitates appropriate recruitment and selection of employees. Follows employment practices and succession planning requirements.
  • Communicates on a regular basis with program directors regarding budget and fiscal matters.
  • Provides routine training to program directors and appropriate staff pertaining to exercising control over the approved operating and capital budgets.
  • Prepares and disseminates periodic (weekly, monthly, quarterly) reports analyzing revenue and expenditures by programs approved operating and capital budgets.
  • Researches discrepancies and initiates corrective actions promptly. Directs and oversees program and accounting staff with corrections and verifies corrective action was completed.
  • Assists court divisions by reviewing or preparing the scope of work of contracts per DFS guidelines and specifications. Prepares required deliverables, performance standards, and financial consequences. Works with executive office, divisions, Office of the General Counsel, OSCA on contract resolution as needed.
  • Supervises three positions: JA Administrative Assistant 2, Accountant I and Judicial Support Specialist 2.
  • Performs related work as required.

Qualifications

  • Bachelor’s degree from an accredited college or university in business, public or judicial administration/management, finance, accounting or a closely related field.
  • Master’s degree is preferred.
  • Six years of related experience, including one year of supervisory experience required.
    • Experience is considered relevant if it involves developing, monitoring or reviewing budgets or related fiscal or management analysis.
  • Knowledge of governmental budgeting and accounting, and/or knowledge of State of Florida’s Accounting System, Florida Accounting. Information Resource (FLAIR), and knowledge of Miami-Dade County’s Financial Accounting Management Information System (FAMIS) is preferred.

Knowledge, Skills and Abilities:

  • Knowledge of strategic plan development and performance measurement techniques
  • Knowledge of the principles of management analysis, benchmarking and best practices.
  • Knowledge of budget preparation rules, regulations and procedures.
  • Thorough knowledge of the principles and procedure of planning and budgeting.
  • Thorough knowledge of research methods and techniques.
  • Knowledge of the principles of public administration.
  • Knowledge of intergovernmental relations
  • Ability to establish and maintain effective working relationships with superiors and a variety of other public officials.
  • Ability to write reports.
  • Ability to formulate recommendations based upon analysis of data.
  • Ability to analyze and develop departmental operating and capital budgets, including preparation analysis, monitoring, forecasting, reporting and year-end close-out.
  • Ability to use merge or establish relational databases, design and implement improvements to reporting and document presentation.
  • Ability to participate effectively in policy-making decisions and activities.
  • Ability to communicate and express ideas clearly and concisely, verbally and in writing.
  • Ability to operate personal computer, word processing (Word) and advanced spreadsheet (Excel), Pivot tables, Links and V Look Up applications.
  • Ability to work independently and in teams.
  • Ability to work under pressure.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Working Conditions

Moderate noise; business office setting.

Supplemental Questions

 
QDo you have a Bachelor's degree from an accredited college or university?
QIf you answered yes to the previous question, is your degree in business, public or judicial administration/management, finance, accounting or a closely related field?
QDo you have a Master's degree from an accredited college or university?
QHow many years of relevant work experience do you have developing, monitoring or reviewing budgets or related fiscal or management analysis?
QHow many years of supervisory experience do you have?
QDo you have knowledge or experience working with governmental budgeting, accounting, or related government resources and systems?
QAre you currently a pipeline employee through Miami-Dade County?
QAre you a current employee with the 11th Judicial Circuit?
QHow did you learn about this vacancy?