Court Program Specialist I (Probate Court Case Manager) - Probate Court Operations Division - State Funded

Division: Court Support
Salary: $32,042.04 ANNUAL + Benefits
Position Type: FULLTIME
Funding: State Funded
Hours: 40 hours per week
Occupation Code: Court Program Specialist 1
Working Title: Probate Court Case Manager


This is responsible case management work in the Probate Court Case Management Unit of the Eleventh Judicial Circuit. The Probate Court Case Manager is responsible for maintaining and tracking compliance with Florida Statutes, Rules of Procedure and local rule requirements governing the probate estate and guardianship cases. Work involves tracking and monitoring the judge’s caseload and guiding cases through the appropriate court processes.


• Reviews new estates and guardianships.
• Reads and organizes initial documents in court files and affixes all necessary stamps on Orders and Letters.
• Communicates with attorneys and interested parties orally and in writing regarding additional requirements or documents needed to advance the administration of the estate or guardianship. Sends files to the Judge for signature and/or further instructions.
• Reviews daily ex-parte files (both estates and guardianships) as received from the Clerk’s Office. Sends files to the Judge for signature and/or further instructions.
• Meets with attorneys and interested parties for file reviews, procedural instructions and instructions to update inactive guardianships.
• Meets with attorneys at ex-parte hearings and prepares files for the judge’s signature.
• Reviews the judge’s daily calendar, including estates, guardianships and mental health cases.
• Purges estate and guardianship files.
• Performs related administrative functions.
• Performs related work as required.


Graduation from a four year college or university with course work in business, court or public administration, criminal justice or related fields and two years experience in court calendaring and case coordination work involving familiarity with the laws, procedures and operations of the courts. Master's degree or Juris Doctorate degree. Knowledge or experience in probate law preferred; or any equivalent combination of education and experience which provides the following knowledge, abilities and skills:

• Working knowledge of laws, court rules, procedures and policies, legal documents, and legal factors pertaining to the court of assignment.
• Knowledge of the organization, operation, function, and jurisdiction of the court of assignment.
• Knowledge of the calendaring procedures in the court of assignment and of modern techniques of case management.
• Knowledge of personal computer software – Microsoft Outlook, Word and Excel.
• Knowledge of modern office practices and procedures.
• Ability to communicate effectively in writing and orally.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures.
• Ability to accurately maintain a variety of complex records.
• Ability to establish and maintain effective relationships with co-workers, the Bench and the Bar.
• Ability to express ideas concisely and clearly, orally and in writing.
• Ability to work effectively with the public.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Supplemental Questions

QDo you have a Bachelor's Degree?
QHow many years of experience do you have in court calendaring and case coordination work?
QDo you have a Juris Doctorate Degree?
QDo you have experience in Probate law?
QDo you have a Master's Degree?
QAre you currently employed by the Eleventh Judicial Circuit?