Court Program Specialist I (Foreclosure Case Manager) - Circuit Civil Division - State Funded OPS (Other Personal Services) through June 30, 2014

Division: Court Support
Salary: $17.72 HOUR
Position Type: FULLTIME
Funding: StateOPS Funded
Hours: 40 hours per week
Occupation Code: Foreclosure Case Manager
Working Title: Foreclosure Case Manager


This is specialized case management work designed to screen, review, schedule and progress foreclosure cases, and foreclosure summary judgment submissions. This position will also assist in monitoring compliance with requirements for foreclosure cases in the Circuit Court. The position works under the general supervision of a foreclosure court team manager and general direction of the Civil Operations Director.


• Screens foreclosure summary judgment submissions for compliance with civil and local rules and administrative orders to assure completeness and readiness for scheduling for hearing.
• Reviews court files where issues arise and prepares files for final hearing.
• Communicates with counsel and law firms about package errors and problems.
• Assists in the identification of problems and needs of the program.
• Assists in trouble-shooting on individual issues in files identified by the Foreclosure Court Team.
• Researches databases and identifies related cases as needed.
• Provides assistance to judges in the management of caseloads, maintaining a database for open cases; monitors open cases and advises the judges of cases needing attention.
• Reviews civil law cases at point of entry into the court system and continues to monitor cases through final disposition.
• Manages and prepares cases for court hearings by tabbing and naming pleadings, composing and preparing case summaries and researching and providing corresponding cases and other documentation pertinent to the case and/or litigants.
• Schedules hearings, prepares notices of hearings and maintains court calendars; orders files and prepares dockets for court hearings; attends and monitors court hearings to provide information to the judge, participants and litigants.
• Reviews and compiles information for judges on pertinent issues and continues to update written policies and case procedures; provides case status reports to judge either at hearings or through periodic reports.
• Performs clerical tasks, such as composing and preparing orders, documents, forms and correspondence; or creating and maintaining records systems for efficient case management.
• Performs related administrative functions.
• Performs related work as needed.


Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field, supplemented by two years of responsible experience as a Paralegal; Paralegal Certificate highly preferred; or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:

• Knowledge of legal terminology and legal format.
• Thorough knowledge of legal secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation, and arithmetic.
• Thorough knowledge of modern office practices, procedures, equipment and systems.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
• Ability to make routine decisions in accordance with established policies and procedures.
• Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.
• Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.
• Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
• Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.
• Excellent customer service skills.

Physical Demands

Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.

Supplemental Questions

QDo you have a Bachelor's Degree?
QDo you have at least two years experience as a Paralegal?
QDo you have experience in Foreclosure matters?
QDo you have a Paralegal Certificate?