This is specialized case management work screening foreclosure cases for compliance with administrative orders, legal requirements and necessary documentation. It is a professional and highly responsible position within the Circuit Civil Division involving the use of benchmark case management techniques to promote case progression and disposition. The position will assist in scheduling and monitoring compliance with requirements for handling foreclosure cases in the Circuit Court. The position works under the general supervision of a foreclosure court team manager and general direction of the Circuit Operations Director.
• Screens foreclosure cases for compliance with civil and local rules and administrative orders to assure completeness and readiness for hearing.
• Reviews court files where issues arise and prepares files for final hearing.
• Provides assistance in the case management of caseloads, maintains a database for open cases needing attention.
• Schedules hearings, prepares notices of hearings and maintains courts calendars; orders files; attends and monitors court hearings as needed.
• Provides case status information to the court either at hearings or through periodic reports.
• Performs clerical tasks such as preparing orders, documents and forms or creating and maintaining records systems for efficient case management.
• Performs related administrative functions and other duties as needed.
Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, psychology, sociology, pre-law or a closely related field, supplemented by three years of responsible experience as a Paralegal; Paralegal Certificate highly preferred; Master’s degree may substitute for one year of the required experience; Juris Doctorate degree may substitute for two years of the required experience; or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:
• Knowledge of legal terminology and legal format.
• Thorough knowledge of legal secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation, and arithmetic.
• Thorough knowledge of modern office practices, procedures, equipment and systems.
• Knowledge of court case management principles.
• Knowledge of courtroom protocol.
• Ability to supervise staff.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
• Ability to make routine decisions in accordance with established policies and procedures.
• Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.
• Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.
• Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
• Ability to operate a personal computer, typewriter, word processor, data entry equipment, and other standard office equipment accurately and rapidly.
• Ability to maintain confidentiality and discretion concerning case management.
• Ability to analyze data and case information.
• Ability to identify problems and make recommendations for improvements.
• Ability to establish work priorities and meet deadlines.
• Excellent customer service skills.
Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.
Juris Doctorate or Paralegal Certificate preferred.