This is administrative work in performing various activities in the Hearing Officer Program within the County Criminal Court Operations Division of the Administrative Office of the Courts.
The purpose of this position is to organize and coordinate the Hearing Officer Program along with the Court Operations Director and the Associate Administrative Judge. This position is responsible for scheduling and caseload management of the County Court Criminal Judges and Civil Infraction Hearing Officers utilizing the Calendar Work Bench and the Consecutive Setting. Examining the day-to-day case management of civil traffic infractions and promoting early resolution of any disputed issues. This position provides back up support for other divisional areas, researches and completes special projects assigned by the Director and prepares narrative and statistical reports. Effective working relationships are established and maintained with judges, court system personnel, attorneys, interpreters, law enforcement, and the general public.
• Serves as the division’s hearing officer liaison with Clerk of Court, hearing officer, judiciary, police agencies, attorneys and general public.
• Develops hearing officer weekly calendaring schedule and sets infraction cases using the Calendaring Workbench.
• Monitors weekly and monthly pending caseload, setting and filing reports and monitor budget expenditure.
• Compiles and analyzes data for statistical reporting as well as tracking reports on case progress.
• Sets calendars both for the judiciary and hearing officers using the Calendaring Workbench, reviews accuracy of settings and makes appropriate changes when necessary.
• Completes and reviews all hearing officer invoices for division’s director’s signature on a timely basis and forwards inspected signed copies for processing payments.
• Provides support to the S.P.I.R.I.T. Liaison by helping judicial assistants with system problems.
• Assists in answering incoming calls, emails and faxes.
• Provides support with any facilities maintenance and/or procurement requests from the judiciary and prepares a quarterly narrative and statistical report as it pertains to job’s duties and responsibilities.
• Researches and completes assignments and/or special projects as requested by division director or Administrative Judges.
• Analyzes the pending infraction report to best coordinate and schedules an occasional infraction blitz as needed to prevent a backlog of cases.
• Performs related work as required.
Graduation from a four year college or university with major course work in judicial administration, public or business administration, or related fields; or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:
• Knowledge of the principles and procedures of organizational management.
• Knowledge of court procedures, legal documents, laws, and legal factors pertaining to the courts.
• Knowledge of the organization, functions, responsibilities and procedures of the courts.
• Knowledge of modern principles and practices of public and judicial administration.
• Knowledge of research techniques and the sources and availability of current information in the area of assignment.
• Knowledge of Traffic Information System & Criminal Justice Information System.
• Knowledge of On Demand Content Manager System.
• Ability to conduct conferences and meetings and to express ideas clearly before the judges of the courts and representatives of government agencies, industry and the public.
• Ability to plan and conduct studies designed to improve the management of the courts, to prepare recommendations, and to implement such recommendations when approved.
• Ability to communicate and express ideas clearly and concisely, orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Proficient in Word, Excel, Outlook and Power Point.
Work involves a significant amount of standing, walking, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.