This is specialized legal secretarial and paralegal work in assisting self-represented litigants in family related matters. Work requires complete familiarity with legal terminology, format, forms and procedures and involves the exercise of initiative, discretion and judgment. Work is performed within established procedures but carried on with independence.
• Review paperwork of self-represented family litigants for completeness and correctness.
• Provide docketed case information.
• Provide general information about court process, practice, procedure, and operations.
• Provide information from local rules or administrative orders.
• Provide information without providing advice or recommendation as to any specific course of action.
• Engage in limited communication to facilitate the completion of forms.
• Provide information about community services, mediation, required parenting course and courses for children of divorcing parents.
• Facilitate setting of hearings.
• Assist in the identification of problems and needs of the unit.
• Serve as liaison with systems partners to coordinate case information sharing on cases that have at least one pro se party by reviewing caseloads, preparing orders and other related tasks.
• Perform related work as required.
Graduation from a four year college or university with a Bachelor’s degree in business or public administration or a closely related field; and paralegal certificate supplemented by experience in legal secretarial and paralegal work. Experience with the court system and family law or any equivalent combination of education and experience which provides the following knowledge, skills and abilities:
• Thorough knowledge of legal terminology and legal format.
• Thorough knowledge of legal secretarial practices and procedures.
• Thorough knowledge of business English, spelling, punctuation, arithmetic, and bookkeeping practices.
• Thorough knowledge of modern office practices, procedures, equipment and systems.
• Knowledge of circuit rules, procedures, practices, and functions.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to develop, layout, and implement clerical procedures and operations from general instructions and guidelines.
• Ability to make routine decisions in accordance with established policies and procedures.
• Ability to establish and maintain administrative, fiscal, and general records and to prepare reports and answer questions from records.
• Ability to compose correspondence on routine matters and to perform routine office management tasks without referral to supervision.
• Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, and other private and county agencies’ staff.
• Knowledge of personal computer software – Microsoft Outlook, Word and Excel.
• Excellent customer service skills.
• Bilingual English/Spanish or trilingual English/Spanish/Creole is preferred.
Work involves a significant amount of standing, walking, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.