This is very responsible work performing a variety of administrative and secretarial duties for managing the office of a County Court Judge. Frequent working contacts are made with judges, offices of the Clerk of Court, Trial Court Administrator, State Attorney, Public Defender, private attorneys, law clerks, state and local law enforcement, witnesses, bailiffs, criminal justice and social service professionals, the news media, and the general public. Work is often of a sensitive and confidential nature. The Judicial Assistant must observe high standards of conduct. Work requires independent judgment and is performed under the general supervision of a County Court Judge.
• Manages the Judge’s court and professional calendar coordinating and scheduling motions, hearings, conferences and trials at the request of the judge.
• Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues.
• Prepares and distributes orders as directed by the judge; assists judge in preparing a calendar for several months in advance.
• Reviews case files for accuracy, format compliance and completeness prior to submitting files to the judge; ensures presence of all required files; maintains trial dockets, continuances and trial orders.
• Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages.
• Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying.
• Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality; organizes papers for filing; prepares compensation and travel vouchers.
• Interacts with judges, clerks of courts, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses and the general public to exchange information or to facilitate task completion.
• Performs research on defendants utilizing databases from the Clerk’s Office and the jail system; may conduct limited case law research using an electronic database such as Lexis-Nexis.
• Performs related work as required.
High School Diploma, or equivalent, one year of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field; and three years of related experience as a legal secretary or paralegal; or any equivalent combination of education and experience that provides the following knowledge, abilities and skills:
- Working knowledge of trial court (including civil, traffic, and criminal) rules and procedures.
- Ability to work with minimal supervision and recognize and establish work priorities.
- Ability to handle sensitive matters with integrity and confidentiality.
- Ability to communicate clearly and effectively.
- Ability to handle individuals who are under stress with courtesy, tact and patience.
- Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar.
- Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management.
- Self-starter, independent.
- Bilingual English/Spanish preferred.
Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.
Moderate noise; business office setting.