This is very responsible work performing a variety of administrative and secretarial duties in managing the office of a Circuit Court Judge. Frequent working contacts are made with judges, offices of the Clerk of Court, Administrative Office of the Courts, State Attorney, Public Defender, private attorneys, law clerks, state and local law enforcement, witnesses, bailiffs, criminal justice and social service professionals, and the general public. Work is often of a sensitive and confidential nature. The Judicial Assistant must observe high standards of conduct. Work requires independent judgment and is performed under the general supervision of a Circuit Court Judge.
- Manages the Judge’s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; assists attorneys with procedures on filing motions and hearing dates.
- Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors; and coordinating in-house services, such as interpreters.
- Reviews case files for accuracy, format compliance and completeness before scheduled hearings.
- Acts as the Judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy.
- Screens telephone calls and visitors to the judge’s office; provides information, resolves issues, directs caller/visitor to proper personnel or agency, or takes messages.
- Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; performing data entry, ordering office supplies, maintaining files/records, faxing or photocopying.
- Composes and/or edits correspondence, memoranda, directives, notices, orders, e-mails, and other documents observing strict confidentiality.
- Researches information on hearing dates for other agencies; prepares notices of hearings for cases put on the calendar by the judge.
- Interacts with attorneys and litigants and their family members to resolve problems such as scheduling conflicts or other case-related issues.
- May conduct limited case law research using an electronic database such as Lexus-Nexus.
- Performs related work as required.
High School Diploma, or equivalent, two years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field; and four years of related experience as a legal secretary or paralegal; or any equivalent combination of education and experience that provides the following knowledge, abilities and skills:
- Working knowledge of trial court rules and procedures.
- Excellent legal secretary and administrative skills.
- Excellent interpersonal skills.
- Excellent computer software knowledge: MS Office.
- Excellent typing skills.
- Thorough knowledge of business English, spelling and punctuation.
- Ability to communicate clearly and concisely, orally and in writing.
- Ability to work with minimal supervision and recognize and establish work priorities.
- Ability to handle sensitive matters with integrity and confidentiality.
- Ability to handle individuals who are under stress with courtesy, tact and patience.
- Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar.
- Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management.
- Self-starter, independent.
- Bilingual English/Spanish preferred.
Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.
Moderate noise; business office setting.
QDo you have an Associate's Degree?
QHow many years of experience do you have as a legal secretary or paralegal?
QDo you have experience as a Judicial Assistant?
QAre you fluent in Spanish?
QAre you currently employed by the Eleventh Judicial Circuit?