The essential function of the position within the organization is to coordinate and direct staff and internal support activities sustaining court program of responsibility. The position is responsible for staff supervision, planning, training, program development and implementation, policy and procedure compliance, budget administration, and performing related administrative functions. The position works independently, reporting major activities through periodic meetings.
• Assists the Director of the Circuit Criminal Court Operations Division in managing daily business and support operations.
• Assists in developing, drafting and implementing operational policies and procedures to enhance program operations; ensures compliance by staff with applicable rules, statutes, policy and procedures; interprets policy for staff as required.
• Works with Clerk of Court to ensure accuracy of court records and timely documentation of information; develops and analyzes reports and documentation of court proceedings periodically.
• Gathers and analyzes information/data or oversees compilation of data to support periodic and special reports documenting activities for the area of responsibility.
• Performs administrative tasks, such as reviewing and organizing calendars and processing files, administering budgets, preparing correspondence or preparing periodic employee performance evaluations.
• Supervises staff, including selecting or recommending selection, training, assigning and evaluating work, counseling, disciplining, and terminating or recommending termination; monitors and tracks work of staff as required to ensure efficiency and timeliness of completion.
• Participates in the formulation of divisional policies, goals and priorities. Assists in the identification of problems and needs of the division and engages in both short and long term planning.
• Plans and conducts studies designed to improve the management of the criminal division (interpreters, drug court, mental health and court reporting) and prepare recommendations.
• Maintains all statistics and provides monthly and quarterly reports.
• Plans, develops and drafts program materials, such as staff training materials, procedural checklists and protocols, or information sheets and notices for the general public.
• Provides continuing in-service training for staff or relevant law issues, program policy and court procedures and processes.
• Creates user-friendly forms for the court, fliers, pamphlets, brochures and materials for presentations for the court.
• Extracts, collects, tracks data and generates reports using several programs (On Demand, Crystal and CJIS). Creates charts, graphs, letters and other business forms.
• Develops and implements statistical reports to track divisional changes and identifies trend lines.
• Reviews Expert Witness bills.
• Attends and/or conducts staff, committee or other professional meetings to exchange information; establishes and maintains working relationships with other court personnel and the community; attends technical or professional workshops or seminars to improve professional skills.
• Performs related work as required.
Graduation from a four year college or university with a Bachelor’s degree in public or business administration, criminal justice, social work, law or a closely related social science field. Four years of related experience and two years of supervisory experience. Juris doctorate degree may substitute for three years of required experience excluding supervisory experience; or any equivalent of education and experience which provides the following knowledge, abilities and skills:
• Working knowledge of laws, court rules, procedures and policies, legal documents, and legal factors pertaining to the court of assignment.
• Knowledge of the organization, operation, function, and jurisdiction of the court of assignment.
• Knowledge of the calendaring procedures in the court of assignment and of modern techniques of case management.
• Knowledge of modern office practices and procedures.
• Ability to communicate effectively in writing, orally and through presentations.
• Ability to understand and follow oral and written instructions.
• Ability to make work decisions in accordance with laws, regulations, and departmental policies and procedures.
• Ability to accurately maintain a variety of complex records.
• Ability to establish and maintain effective working relationships with the judiciary, court administration personnel, and other private and public agency staff.
• Ability to work with minimal supervision and recognize and establish work priorities.
• Ability to handle sensitive matters with integrity and confidentiality.
• Ability to operate standard office equipment including personal computers and word processing and data entry applications.
• Ability to work effectively with the public and handle individuals who are under stress with courtesy, tact and patience.
Work involves a significant amount of standing, walking, sitting, talking, listening, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds.