This position is responsible work performing a variety of administrative and clerical duties in the assigned division. The Senior Secretary assists in the daily operations and support functions of the division of assignment including typing, scheduling and preparing files and notices. The Senior Secretary collects data for statistical reports, and provides information to the judiciary, court personnel, litigants and the public. The position works under the general supervision of a foreclosure team manager and general direction of the Civil Operations Director.
• Greets callers and visitors, prepares and maintains calendars in the area of assignment.
• Reviews information for completeness and correctness; stamps documents and enters information in the computer.
• Types legal forms, court orders; prepares legal correspondence for signature.
• Establishes and maintains complex filing systems.
• Provides information to court personnel and the public.
• Prepares case files and related records.
• Contacts attorneys concerning cases or to seek information.
• Provides telephone information and maintains legal files; processes mail; keeps statistics.
• Performs related work as required.
High School Diploma, or equivalent; two years of responsible experience as a legal secretary or paralegal, computer operations or a closely related field; or any equivalent combination of education and experience that provides the following knowledge, skills and abilities:
• Thorough knowledge of personal computer application software such as Microsoft Word, Outlook, SharePoint, Excel and email.
• Thorough knowledge of modern office practices, procedures, equipment, and systems.
• Thorough knowledge of business English, spelling, punctuation, arithmetic, and bookkeeping practices.
• Considerable knowledge of personal computer application software such as Microsoft Word, Excel and email.
• Ability to use, plan and prepare reports and charts in a variety of formats.
• Ability to organize work, establish priorities, and meet deadlines.
• Ability to make varied decisions in accordance with established policies and procedures.
Ability to use independent judgment and discretion concerning confidential information.
• Ability to establish and maintain effective working relationships with the judiciary, court administrative personnel, vendor representatives and other private and county agencies’ staff.
• Ability to communicate clearly and concisely, orally and in writing.
• Ability to deal tactfully with the public.
• Ability to operate a personal computer, data entry equipment, and other standard office equipment accurately and rapidly.
• Ability to perform tasks with minimal supervision.
• Excellent customer service skills.
• Ability to anticipate the needs of the division.
Work involves a significant amount of standing, walking, sitting, talking, listening, and reaching with hands and arms; must be able to transfer up to 10 pounds.